Final Instructions
Thank you for exhibiting/ Speaking at the Women’s Business Expo Conference! We are excited to have you join us and look forward to helping you connect with entrepreneurs, professionals, business owners, and community leaders.
Event Information
Date: Friday, July 17, 2026
Time: 9:00 AM – 4:00 PM
Venue: Embassy Suites Tampa Downtown Convention Center 513 S. Florida Ave. Tampa, FL 33602
Display Table Set-Up
Thursday, July 16, 2026
3:00 PM – 5:00 PM
We strongly encourage all exhibitors to set up on Thursday to ensure a smooth and stress-free event day.
If you are unable to attend during the scheduled setup time, please contact our team in advance to make alternate arrangements.
Display Table Information
Each exhibitor will receive:
One assigned 6-foot display table
Two chairs
Complimentary Wi-Fi/Internet access
Access to attendees throughout the event
Display table assignments have been finalized based on the order registrations were received (first come, first served).
To ensure a smooth event for everyone, display table assignments cannot be changed. Every table has been carefully positioned to provide excellent visibility and attendee traffic.
Attached Documents
For your convenience, we have attached the following documents to this email:
Event Agenda – Includes the complete schedule of activities for the conference.
Speaker Presentation Schedule
Please review these documents before the event. We encourage both speakers and exhibitors to arrive early and familiarize themselves with the day’s schedule to ensure a smooth and successful experience.
What to Bring
We encourage you to create an attractive and engaging display. You may bring:
Company banner(s)
Branded tablecloth
Marketing materials and brochures
Business cards
Promotional items and giveaways
Product displays
Lead collection forms or QR codes
Laptop or tablet (if needed)
Electricity
Electricity is available for an additional fee of $70.
If you require electrical service, please notify us as soon as possible so arrangements can be made with the venue.
Loading & Parking
Loading Zone
Exhibitors may unload materials at the hotel’s designated loading area before parking their vehicles.
After unloading, please move your vehicle promptly to one of the parking options below.
Parking Options
Valet Parking
Special exhibitor rate: $30 for the day
Regular rate: $50
Self-Parking
Approximately $15
Available in nearby public parking lots and on-street parking (subject to availability)
Use Access Code: GTCC
Food & Beverage Options
The hotel offers several convenient dining options throughout the day.
Available on-site:
Complimentary water stations
Hotel restaurant (1st Floor)
Starbucks
Food and beverages are available for purchase.
Hotel Accommodations
If you would like to stay overnight, we have secured a special conference rate.
Special Conference Rate: $219 per night
Regular Rate: $291 per night
Reserve your room here:
https://book.passkey.com/gt/221584894?gtid=46d0cbe4b9d8136ed4df6b368e3ae947
Rooms are limited and available on a first-come, first-served basis.
Event Hours
Expo Hall Open:
9:00 AM – 4:00 PM
To provide the best experience for attendees and fellow exhibitors, all display tables must remain fully set up and staffed until the event officially closes at 4:00 PM.
Early breakdown or departure is not permitted.
Tips for a Successful Expo
Arrive early and complete your setup before the event opens.
Display clear signage so attendees know who you are and what you offer.
Engage visitors with a smile and invite them to learn about your business.
Bring plenty of business cards and marketing materials.
Collect contact information for follow-up after the event.
Network with fellow exhibitors—valuable partnerships often begin at the Expo!
Questions?
If you have any questions before the event, please contact our team. We are here to help make your experience successful.
Thank you for being part of the Women’s Business Expo Conference. We look forward to seeing you in Tampa and wish you a productive, enjoyable, and successful event!